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Intelligent document management.

Every document classified, extracted and linked, whatever the source, and routed straight into the right workflow.

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Read once. Filed correctly.

Invoices, purchase orders, delivery notes and contracts are classified and extracted the moment they arrive.

97%Correct classification

Invoice, purchase order, delivery note, contract, power of attorney – layout-agnostic AI assigns every document correctly, from day one.

€0Manual capture

Full text, fields, clauses, line items extracted as structured data – no matter where the document comes from (email, DMS, Drive, API).

100%GoBD-compliant archive

Encrypted, searchable, with a full audit trail per document – auditors get an export, not days of work.

One brain for every document.

01 · Matching
4-way matching
Invoices, purchase orders, goods receipts and contracts cross-matched – with configurable tolerance and confidence scores.
02 · Extraction
Layout-agnostic AI extraction
Understands document context regardless of format. Extracts parties, amounts, clauses, dates and payment terms.
03 · Validation
Intelligent validation & matching
Required fields, tax rates, arithmetic correctness and cross-document consistency. Discrepancies between PO, delivery note and invoice are flagged before posting.
04 · Archive
GoBD-compliant archive
Immutable document storage with full version history, retention periods and deletion workflows.

Every document type. Automatically.

Orcha processes every document that flows through your finance function - from scanned handwritten delivery notes to complex contract amendments.

Invoices & credit notes
Incoming and outgoing, credit notes, cancellations and corrections. Full line-item extraction with tax validation.
Requisitions
Internal demand requests are captured, checked for completeness and converted into purchase orders with approval and budget routing.
Purchase orders
PO documents are captured and matched against invoices and goods receipts for automated 3-way matching.
Order confirmations
Order confirmations are matched against the original purchase order – discrepancies in quantity, price or delivery date are flagged instantly.
Delivery notes & goods receipts
Delivery notes and goods receipt notifications are extracted and linked to purchase orders and invoices. Quantity- and line-item-accurate matching with configurable tolerance.
Email correspondence
Supplier emails are automatically sorted and classified. Attachments extracted, non-invoice content filtered out.

One archive. Every source.

Documents come from everywhere – email, ERP DMS, cloud drive, portal, API. Orcha pulls them all in, indexes them full-text and across structured fields, and makes them searchable cross-document.

  • Full-text search across all fields, clauses, line items – including attachments
  • Structured filters · supplier, date, entity, contract type, amount
  • Cross-document · contract, PO, delivery note, invoice in a single answer
  • Audit trail · source, intake channel, classification, links
Maintenance Continental Q2 4 hits
VTR-0388
Maintenance contract · Continental AG · 36-mo. term
Active · v1.3 · last modified Jun 3, 2026
Google Drive
INV-20413
Continental AG · maintenance Q2 · €4,860.00
Posted Apr 15 · 3-way match ✓
Email · AP
LS-7789
Delivery note Continental · Apr 12, 2026 · items 1-3
Goods receipt ✓ · linked to PO-4021
SAP DMS
PO-4021
Purchase order Continental · maintenance Q2 · €5,200.00
Approved Apr 2 · CC-340 · Q2 budget
NetSuite
Intake channels · 8 sources active
Email
SAP DMS
NetSuite
DATEV
Google Drive
OneDrive
DocuSign
API · SFTP

Classification is only the beginning.

Every classified document immediately feeds the next stage of automation. A purchase order triggers 3-way matching in the AP agent, a delivery note validates the open invoice, an email delivers context for the approval decision.

  • Purchase orders AP matching with tolerance & confidence scores
  • Delivery notes goods receipt match, quantity and line-item checks
  • Requisitions approval routing by cost center & budget
  • Dunning notices supplier risk score, escalation to procurement
  • Email correspondence context for approvers and audit trail
AP
3- & 4-way matching
Approvals
Routing & context
Contracts
Clause matching
FP&A
Real-time reporting

Use one agent. Or the full suite.

Other modules build on document management. Turn it on, and the rest of Orcha gets smarter overnight.

Accounts Payable

Vendor invoices processed autonomously, including input VAT.

Accounts Receivable

Contract to cash, including revenue recognition.

Approvals

Multi-stage, budget-aware and mobile.

Close & Reconciliation

Bank, intercompany and VAT, reconciled daily.

Contracts

Clauses, deadlines and obligations, tracked automatically.

Procurement Beta

Savings found in your payables and contract data.

Variance Analysis

Plan vs. actual, driver analysis and forecast updates.

Forecasting & FP&A

A real-time forecast inside the tools you already use.

Related reading

Guides from the Orcha Community.

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