Accounts Payable
The entire AP process. Fully automated.
From invoice receipt to payment – Orcha orchestrates the complete accounts payable workflow. Every step is traceable, every decision documented.
Invoice
INV-2026-0847
12 invoices
Automatically captured
3 channels
Email, Slack & API
Step 01
Invoice Receipt.
Invoices reach Orcha through any channel – email forwarding, REST API, or direct upload. Any format, any language.
Email forwarding
Forward your inbox – done
REST API
Direct ERP integration
Upload & Slack
Drag & drop or Slack command
Step 02
Classification
Document type detection
Priority routing
Language detection
Step 03
Data Extraction
Vendor details
Amounts & VAT
Layout-agnostic
Step 04
Validation
Fraud detection
Contract matching
Learns from history
Step 05
GL Coding.
Orcha identifies accounts, cost centers, and tax codes automatically – even for split postings across multiple dimensions.
Debit & credit accounts
Automatic account assignment
Multiple cost centers
Auto-split across dimensions
Tax code mapping
VAT ID verification included
4400 Expense
EUR 8,400.00
1576 Input VAT 19%
EUR 1,596.00
70000 Vendor
EUR 9,996.00
Auto-coded
98.7% accuracy
3 cost centers
Automatically split
Step 06
Approval
Parallel & sequential
Slack / Email / Teams
Escalation rules
Step 07
Posting
DATEV integration
Batch posting
Audit-proof
Beneficiary
IBAN
DE89 3704 0044 **** **** 00
Amount
EUR 14,832.50
Reference
INV-2026-0847, INV-2026-0851
Early payment
EUR 4,280 this month
SEPA created
23 transfers bundled
Step 08
Payment.
Orcha optimizes payment timing for maximum early payment discounts and generates SEPA payment files automatically – bundled and audit-proof.
Early payment optimization
Automatic discount capture
Due date management
Optimal payment timing
Payment file generation
SEPA XML with one click
Communication
No invoice gets left behind.
Missing info, overdue approvals, vendor questions - Orcha handles every follow-up automatically.
Orcha Agent
Monitoring incoming documents
Missing PO number
Amount mismatch
Approval overdue
New supplier detected
Incorrect VAT rate
Payment deadline at risk
Suspicious bank account change
Invoice addressed to wrong entity
Fraud suspicion flagged
Accounts Receivable
Outgoing Invoices. Auto-generated.
From contract creation to payment – Orcha generates invoices automatically, sends them on schedule and monitors open items in real time.
Outgoing Invoice
RE-2026-1284
Auto-generated
47 invoices/month
ZUGFeRD-compliant
GoBD & XRechnung
Invoice Generation & Subscriptions
Automatically create, send, and manage one-time and recurring invoices — without manual entry.
From contract data
Automatically adopt terms, durations, and amounts
Automatic scheduling
Monthly, quarterly, or individually configurable
Compliance-ready
GoBD, XRechnung, and ZUGFeRD out of the box
Price adjustments
Automatically apply tiered pricing and increases
Instant delivery
Via email, portal, or API to the recipient
Zero rework
Reliable, on time, audit-proof
Payment Tracking
Monitor open items – no revenue gets lost.
Real-time overview
Status of every invoice at a glance
Automatic reminders
Reminders and escalations based on your rules
Bank reconciliation
Automatically match incoming payments
Revenue Reporting
Revenue recognition and real-time revenue transparency.
Live dashboards
Revenue by customer, product or period
Revenue Recognition
Automatic period-based revenue recognition
Forecast & Planning
Forecast data for cash flow management
Orcha AI
Don't digitize. Understand.
Orcha understands the context of every document — layout, content, intent. No templates, no rules, no rework.
Incoming Invoice
RE-2026-0847
Supplier verified
Mueller GmbH ✓
Line-item capture
3 items · individually digitized
Amount verified
EUR 4,500.00 net
Query to procurement
Automatically forwarded
GL account suggested
4400 Expenses
Cost center defined
CC 200 · Marketing
Anomaly detected
+23% vs. average
Supplier verified
Mueller GmbH ✓
GL account
4400 Expenses
Line-items
Individually digitized
Cost center
CC 200 · Marketing
Amount verified
EUR 4,500.00
Anomaly
+23% vs. average
Query to procurement
Automatically forwarded
Orcha AI
Layout-agnostic
Works with any invoice format from day one. No templates, no configuration. Just send.
Orcha AI
Contextual understanding
Reads the document like a human. Understands what “Total” means — no matter where it appears.
Orcha AI
Automatic coding
Suggests GL accounts, cost centers, and tax codes — based on context, not rigid rules.
Orcha AI
Detects & escalates
Detects anomalies, flags deviations, and automatically routes reminders and escalations to the right person.
Orcha AI
Self-learning
Learns from every document and every booking. Accuracy and coding suggestions improve continuously.
Orcha AI
Any format, any channel
PDF, photo, email, scan, API — Orcha processes any format from any channel. No setup, no rework.
Document Management
Every document. Instantly in the right place.
Via API, email or upload – Orcha receives every financial document, automatically classifies it, extracts the data and manages the entire lifecycle. Including reminders, deadlines and tracking.
Invoices
Orders
Supplier Contracts
Customer Contracts
Matching
Automatic matching of invoices with purchase orders, goods receipts and vendor contracts.
Contract Management
Keep track of renewal dates and deadlines. Automatic reminders so no contract renewal is missed.
Structured Filing
Documents are automatically classified, enriched with metadata and filed in a structured manner.
Approvals
Intelligent approvals that think ahead.
Not just routing – understanding. Orcha's Approval Engine analyzes context, budget and history, routes intelligently and integrates seamlessly with Slack, Teams, email or existing approval processes.
Approval Matrix
Granular line-item approvals
Approve individual invoice line items separately – with different approval processes per line item based on category, amount or cost center.
Seamless Integration
Approvals where your team works.
Approval requests appear directly in Slack or Microsoft Teams. One click is all it takes – no app switching, no delays.
Purchase Request
Vendor
SaaS Provider Inc.
Invoice No.
INV-2026-0847
Cost Center
Marketing (CC-340)
Due
02/15/2026
Line Items
One-click approval
Approve directly from chat
Add comment
Leave notes for your team
Forward
Route to another approver
Escalate
Flag for urgent review
Validation & Fraud Detection
Automatic checks. Before every approval.
Every invoice passes through 15+ automated checkpoints - from formal requirements to fraud detection. Errors and risks are identified before they cause costs.
Formal Requirements
Compliance check per tax regulations
Fraud Detection
AI-powered anomaly detection
Internal Fraud Detection
Additional checks for internal risks: approval bypasses, unusual approval patterns, compliance violations. For security reasons, we do not publicly share details of these checks.
Controlling
Real-time data. Proactive controlling.
Your data flows in real time to where you need it – Excel, Power BI, or directly to AI assistants. Always up to date, always ready.
Excel
Data directly in Excel.
Orcha delivers live financial data directly into your Excel workbooks. No exports, no copy-paste – always up-to-date numbers for your budget planning.
Live data connection
Real-time sync without copy-paste or CSV exports
Use existing templates
Your controlling spreadsheets stay the same - only the data source changes
Audit-proof
Every data change is traceable and auditable
Orcha Finance – AP Overview Q1
Invoices MTD
€1.24M
▲ 8% vs. prior month
Open Items
€340K
▼ 12% vs. prior month
Avg. Processing Time
2.4h
▼ 35% vs. Q4
Invoice Volume by Month
Distribution by Cost Center
Cashflow Forecast Q2 2026
Expected Inflows
€2.1M
Planned Outflows
€1.8M
Net Cashflow
€340K
Power BI
Live dashboards. No exports.
Connect Power BI directly to Orcha and build interactive dashboards with live data. Real-time AP analytics for your management.
Pre-built dashboards
AP overview, cashflow, budget control ready to use
Real-time refresh
No manual data exports - always up to date
Drill-down to invoice level
From overview directly to individual documents
AI Assistants
Financial data via natural language.
Ask questions in plain language – Orcha's MCP server gives AI assistants direct access to your financial data. Secure, structured, real-time.
Natural language
Ask questions instead of building reports
Access control
Everyone sees only the data they are authorized to see
Show me all open invoices over €5,000
I found 12 open invoices over €5,000:
What is the budget utilization for CC-340?
CC-340 (Marketing): €84,200 of €120,000 used (70.2%). At the current rate, the budget will be exhausted by October.
Auto-generated
Report ready to send
3 formats exported
PDF, PowerPoint & Excel
Reporting
Reports at the push of a button.
Generate financial reports automatically – in your design, on your schedule, in your format.
Corporate templates
Your corporate design, your structure - automatically populated
Automated schedule
Monthly, quarterly, and annual reports ready on the deadline
Multi-format export
PowerPoint, Excel, and PDF - one click, all formats
Ready to use
Plug & Play Integrations.
Pre-built connectors for the most important tools worldwide. Setup in minutes, not months.
ERP
SAP Integration.
Native connection to SAP S/4HANA and SAP Business One for seamless synchronization of master data, postings and documents.
Bidirectional data exchange
Certified SAP interface
Developers
Open API.
RESTful API with full documentation for custom integrations, BI platforms and your own automations.
REST + Webhooks
RBAC & API Keys
ERP
34
Integrations
Accounting
29
Integrations
Banking
3,000
Integrations
Human Resources
200
Integrations
Productivity
12
Integrations
Platform
Everything your finance team still needs.
Less effort, lower costs – faster processes, more control.
Multi-Device
Desktop and mobile Seamlessly
Approve invoices from your desk or on the go. Orcha works wherever you do.
Work from anywhere
Full functionality on desktop and mobile browsers
Instant approvals
Review and approve invoices in seconds, not hours
Secure by default
Same encryption and access controls on every device
Finance Operations Automated
Sign in
to your workspace
Finance Operations
New Invoice
Trigger
Validate
Check & extract data
Amount > €5,000?
Condition
Yes
CFO Approval
Post
ERP
No
Auto-Approval
Notify
Teams
Power Automate
No-Code Workflows.
Connect Orcha events with your existing business processes – budget overruns, approvals, escalations are triggered automatically.
Trigger-based automation
New invoice, approval granted, budget exceeded
No code required
Low-code flows directly in the Microsoft environment
Credit Cards
Credit Card Expenses. Automated.
Keep using your existing corporate credit card. Simply upload receipts by photo – Orcha matches transactions with receipts and instantly checks completeness.
Use your existing card
No new card needed – works with any corporate credit card
Snap a receipt, done
Upload a photo – Orcha extracts and assigns automatically
Instant completeness check
Missing receipts, open questions – everything at a glance
4829 •••• •••• 7156
Cardholder
JOHN DOE
Valid thru
09/28
5412 •••• •••• 3891
Cardholder
JANE SMITH
Valid thru
11/27
All receipts matched
16 transactions • Feb 2026
Snap a receipt
Instantly matched
Reconciliation
Bank Reconciliation. Automated.
Upload bank statements as PDF – Orcha recognizes the transactions and automatically matches them with your invoices. No manual searching, no typo risk.
Upload PDF bank statement
Any bank, any format – Orcha recognizes the structure automatically
Intelligent matching
Automatic assignment by amount, reference, and supplier
Spot discrepancies instantly
Amount differences, missing invoices – nothing gets lost
Data Privacy
GDPR-compliant by design. All data processed and stored exclusively in the EU. We never use your financial documents to train AI models - your invoices stay yours.
End-to-end encryption
Data encrypted in transit and at rest
Role-based access control
Granular permissions per user and team
EU-only hosting
No data leaves the European Union
Full Audit Trail
Every action is logged, timestamped, and traceable. From document receipt to payment - a complete, tamper-proof record of who did what and when.
Complete activity log
Every view, edit, approval, and export recorded
GoBD-compliant archival
Tamper-proof storage meeting German audit standards
Retention management
Configurable retention periods per document type